Summit Chase Cluster Association

The Summit Chase Cluster Association Board of Directors commissioned an engineering and arbor study of the common areas due to concerns about excessive erosion and run off storm water effecting common property and individual homeowners.  The study is available below for you to review how it will effect your property and the common areas.  Please review and forward any questions to TWC Management.  The board will address these questions at the annual meeting September 13, 2017.  Please plan to attend the annual meeting for this discussion as well as the election of officers and discussion of the budget.

Arbor Study and Survey

EarthMan Drainage and Erosion Report

The Board of Directors is happy to announce the completion of the updates to our Bylaws, Regulations, and Handbook. The board worked closely with the association’s attorney for several years to bring our documentation into compliance with current laws.

The updated documentation can be found at: Summitt Chase Handbook

NOTE: Please discard any past copies of the Bylaws, Parking Regulations, and Trash Regulations. The changes in the handbook supersede all other documentation.

This morning a few board members met with a representative of Colonial Pipeline to discuss upcoming tree trimming and tree removal. The board was informed that Colonial intends to complete this work on Thursday September 25^th or Friday September 26^th.

Colonial is required by federal law to maintain the easement, which means they must trim or remove trees or shrubs that encroach on the easement. A number of trees on common and private property will be trimmed or removed as part of this work. Colonial is supposed to notify the homeowners who are to be impacted. The board plans to take this opportunity to make improvements to the impacted areas. Your corporation during this work will be greatly appreciated.

The board has been working over the past year with our attorney to update the cluster Bylaws. This document is a set of rules that determine how the Home Owners Association is run. This is the first time these rules have been updated in almost thirty years. The update is necessary to remove old out of date information and ensure that the bylaws conform to current law. In addition we’re working on updating the parking and trash regulations to help better define the rules and help alleviate some of the issues we run into from time to time. Since these rules affect all the homeowners we are asking everyone to read these documents and provide feedback to the board. We’ll take comments until the annual meeting in September. At that point the board will finalize the changes and vote on the new documents. The new documents can be found here.

A list of frequently asked questions/comments can be found here including a summary of the changes to the bylaws.

The entire street is open again for parking. We appreciate everyone’s patience. There’s still a little bit of painting and some touch up that needs to be done so there will be some cones out on Monday so the painter can paint the speed bumps and crosswalks. These will be done in two halves so the street won’t be closed. Just look out for cones as you come and go on Monday.

Dominion Paving started early this morning and it working to get the sealer down as fast as possible. The painter will be here this afternoon to paint the speed bumps and crosswalks. After talking with Dominion they highly recommend that cars stay off the street for 24 hours to give the sealer time to cure and harden. First thing tomorrow morning the street will be reopened for all traffic. We appreciate everyone’s continued cooperation.

There is a flash flood warning in effect all day today so Dominion will not be able to seal the street today. The weather forecast for Saturday is sunny and dry so they plan to be out at 7 AM Saturday morning to seal the street.

We realize that this is inconvenient and are working to get this done as soon as possible. Due to the amount of work Dominion Paving has this year if we don’t do this now it will be weeks or even months before we can get back in their schedule. We appreciate everyone’s cooperation and look forward to having this project completed as soon as possible.

June 12, 2014

The first half of the street has been finished this morning. The first section is again open for residents to park. Due to the wet weather Dominion Paving was unable to apply the seal coat to the second half. We will try to apply the seal coat on Friday June 13th at 7 AM weather permitting. The weather for Friday is looking marginal at this point. If we can’t apply the sealer on Friday we will try one more time Saturday June 14th.

We are trying to get the road back open as soon as possible. We are hoping that cars will be allowed back on the parking lot no later than the end of the day Saturday.

This spring and summer the board will be working on two projects to maintain our road and sidewalks. The road is due to be sealed with asphalt sealer. This process will require that all cars are off the road for at least 24 hours. The board will work with the contractor to do this over two days so half the parking will be available. We request that everyone work with their neighbors to help get through this disruption. When the board gets the dates we will post the information to make sure everyone is aware of when the street will be closed.

We will also be repairing sections of sidewalk that are in need of repairs. As the board gets firm dates we will communicate this information also.

We realize that all this work will cause some disruption but it is important to maintain our common property.