2015/2016 Schedule of Board Meetings

These are the scheduled board meetings for 2015/2016:

  • November 10, 2015 (general business plus discussions about updates to the bylaws, parking, contracts, and 2016 Budget)
  • February 16, 2016
  • April 12, 2016 **
  • July 12, 2016

All meetings are scheduled on Tuesday nights for the Armstrong Elementary School Library (when available) and begin at 7:00 pm. Please check the website for any updates or changes to a date and/or location.

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2014/2015 Schedule of Board Meetings

These are the scheduled board meetings for 2014/2015:

  • November 11, 2014 (general business plus discussions about updates to the bylaws, parking, and trash)
  • December 9​, 2014​ (only if needed for extra discussions about bylaws, parking, and trash)
  • ​​February 10, 2015
  • April 7, 2015
  • July 14, 2015

All meetings are scheduled for the Armstrong Elementary School Library and begin at 7:00 pm. Please check the website for any updates for any changes to a date and/or location.

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Colonial Pipeline Right-of-Way Easement Clearing

This morning a few board members met with a representative of Colonial Pipeline to discuss upcoming tree trimming and tree removal. The board was informed that Colonial intends to complete this work on Thursday September 25th or Friday September 26th.

Colonial is required by federal law to maintain the easement, which means they must trim or remove trees or shrubs that encroach on the easement. A number of trees on common and private property will be trimmed or removed as part of this work. Colonial is supposed to notify the homeowners who are to be impacted. The board plans to take this opportunity to make improvements to the impacted areas. Your corporation during this work will be greatly appreciated.

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Bylaw, Parking, and Trash Rules Updates

The board has been working over the past year with our attorney to update the cluster Bylaws. This document is a set of rules that determine how the Home Owners Association is run. This is the first time these rules have been updated in almost thirty years. The update is necessary to remove old out of date information and ensure that the bylaws conform to current law. In addition we’re working on updating the parking and trash regulations to help better define the rules and help alleviate some of the issues we run into from time to time. Since these rules affect all the homeowners we are asking everyone to read these documents and provide feedback to the board. We’ll take comments until the annual meeting in September. At that point the board will finalize the changes and vote on the new documents. The new documents can be found here.

A list of frequently asked questions/comments can be found here including a summary of the changes to the bylaws.

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Next Board Meeting

The next meeting of the Board of Directors will take place on July 2nd at 6:30 at the Summit Chase Tot Lot. The meeting is being held at the tot lot due to the closing of Armstrong Elementary for the year.

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Street Sealing Update June 15

The entire street is open again for parking. We appreciate everyone’s patience. There’s still a little bit of painting and some touch up that needs to be done so there will be some cones out on Monday so the painter can paint the speed bumps and crosswalks. These will be done in two halves so the street won’t be closed. Just look out for cones as you come and go on Monday.

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Street Sealing Update June 14th

Dominion Paving started early this morning and it working to get the sealer down as fast as possible. The painter will be here this afternoon to paint the speed bumps and crosswalks. After talking with Dominion they highly recommend that cars stay off the street for 24 hours to give the sealer time to cure and harden. First thing tomorrow morning the street will be reopened for all traffic. We appreciate everyone’s continued cooperation.

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Street Sealing Update June 13th

There is a flash flood warning in effect all day today so Dominion will not be able to seal the street today. The weather forecast for Saturday is sunny and dry so they plan to be out at 7 AM Saturday morning to seal the street.

We realize that this is inconvenient and are working to get this done as soon as possible. Due to the amount of work Dominion Paving has this year if we don’t do this now it will be weeks or even months before we can get back in their schedule. We appreciate everyone’s cooperation and look forward to having this project completed as soon as possible.

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Street Sealing Update

June 12, 2014

The first half of the street has been finished this morning. The first section is again open for residents to park. Due to the wet weather Dominion Paving was unable to apply the seal coat to the second half. We will try to apply the seal coat on Friday June 13th at 7 AM weather permitting. The weather for Friday is looking marginal at this point. If we can’t apply the sealer on Friday we will try one more time Saturday June 14th.

We are trying to get the road back open as soon as possible. We are hoping that cars will be allowed back on the parking lot no later than the end of the day Saturday.

Cluster Drawing

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Concrete Repair and Street Sealing

This spring and summer the board will be working on two projects to maintain our road and sidewalks. The road is due to be sealed with asphalt sealer. This process will require that all cars are off the road for at least 24 hours. The board will work with the contractor to do this over two days so half the parking will be available. We request that everyone work with their neighbors to help get through this disruption. When the board gets the dates we will post the information to make sure everyone is aware of when the street will be closed.

We will also be repairing sections of sidewalk that are in need of repairs. As the board gets firm dates we will communicate this information also.

We realize that all this work will cause some disruption but it is important to maintain our common property.

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